By using our website or providing us with your personal information you are agreeing to this Policy. We update this Policy from time to time, so please check it regularly. We will communicate changes as often as we can.
This policy has been prepared with reference to the list of requirements for privacy notices published by the Information Commissioner’s Office on this website page: https://ico.org.uk/for-organisations/guide-to-data-protection/privacy-notices-transparency-and-control/privacy-notices-under-the-eu-general-data-protection-regulation/ (as at 1 May 2018)
If you have any comments or questions about this notice, feel free to contact us at:
Recovery Code X
PO Box 1597
The following table explains the types of data we collect and the legal basis, under current data protection legislation, on which this data is processed.
Data (key elements)
Enquiring about our organisation and its work
Name, email, message
Legitimate interests - it is necessary for us to read and store your message so that we can respond in the way that you would expect.
Applying for a paid or unpaid role within Recovery Code X
CV data, references, DBS certificate, contract
For the processing of your application, legal and insurance requirements, compliance with grant making organisations’ terms and conditions.
Using one of our services eg Survivors Hub support group
Name, email, address (if applicable)
By signing the contract you have entered into a contractual relationship as set out in our terms and conditions and given your active consent.
Subscribing to email updates about our work
Consent - you have given your active consent.
Making a donation
Name, email, address, payment information
Legitimate interests - this information is necessary for us to fulfil your intention of making a donation and your expectation of receiving a confirmation message.
Website activity collected through cookies
- it is necessary for us to store a small amount of information, usually through cookies, to deliver functionality that you would expect, such as remembering the contents of your order before you have fully completed the process.
We will only use your data in a manner that is appropriate considering the basis on which that data was collected, as set out in the table at the top of this policy.
For example, we may use your personal information to:
● reply to enquiries you send to us;
● process an application for a paid or unpaid position with Recovery Code X;
● process your application to use one of our services;
● handle donations or other transactions that you initiate;
● where you have specifically agreed to this, send you marketing communications by email relating to our work which we consider may be of interest to you.
We will only pass your data to third parties in the following circumstances:
● you have provided your explicit consent for us to pass data to a named third party;
● we are using a third party purely for the purposes of processing data on our behalf and we have in place a data processing agreement with that third party that fulfils our legal obligations in relation to the use of third party data processors; or
● we are required by law to share your data.
In addition, we will only pass data to third parties outside of the EU where appropriate safeguards are in place as defined by Article 46 of the General Data Protection Regulation.
Please be assured that we will never sell your details to any third party.
We take the principles of data minimisation and removal seriously and have internal policies in place to ensure that we only ever ask for the minimum amount of data for the associated purpose and delete that data promptly once it is no longer required.
Where data is collected on the basis of consent, we will seek renewal of consent at least every three years.
You have a range of rights over your data, which include the following:
● Where data processing is based on consent, you may revoke this consent at any time and we will make it as easy as possible for you to do this (for example by putting ‘unsubscribe’ links at the bottom of all our marketing emails).
● You have the right to ask for your information to be amended.
● You have the right of access to your information.
● You have the right to lodge a complaint with the Information Commissioner if you feel your rights have been infringed.
A full summary of your legal rights over your data can be found on the Information Commissioner’s website here: https://ico.org.uk/
If you would like to access the rights listed above, or any other legal rights you have over your data under current legislation, please get in touch with us.
Please note that relying on some of these rights, such as the right to deleting your data, will make it impossible for us to continue to deliver some services to you. However, where possible we will always try to allow the maximum access to your rights while continuing to deliver as many services to you as possible.
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